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EXCELLENCE WORLDWIDE

Consulting | Event Planning | Event Servicing

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ADRIANA CADENA

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Your Global Partner in

elevated events

Social

Gatherings

Corporate ​Events

Conference room

Meetings &

Conferences

Galas

Welcome to a world of exceptional events, where every occasion, whether it's a social gathering, ​corporate event or gala, begins with a unique vision.

I pride on creative ingenuity, meticulous attention to detail, harmonious and effective ​teamwork and profound expertise, ensuring that every element of your event is

flawlessly executed.

In this dynamic environment, I am dedicated to innovation, consistently exceeding your ​expectations with exceptional service meant to not only impress, but also to create unforgettable ​memories for you and your guests.

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I’m Adriana

and I’m passionate about ​designing experiences.

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Why work with me?

Background

Armed with an educational background in hospitality and tourism management, along with ​conference services training, I bring a unique blend of skills to the freelancing event world. ​Proficient in a range of tools including LMS, Opera PMS, Delphi, Meeting Matrix and ​Salesforce, coupled with fluency in both English and Spanish, I am dedicated to continuous ​learning and thrive on data-driven insights

Approach

I prioritize attentive listening and asking pertinent questions. Thusly, by understanding ​your needs alongside your budget, I can meticulously craft and design each element of your ​event to ensure your vision is met and satisfaction is guaranteed.

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Experience

With a rich history spanning diverse locales such as Mexico, Florida Keys, Dubai, and the ​Bahamas, I've served as a dynamic force in event management. From leading task forces to ​spearheading major conferences for renowned establishments like Atlantis Paradise Island, ​Atlantis The Palm, Cheeca Lodge & SPA and One & Only Palmilla, I've honed my craft in ​orchestrating events for groups ranging from 200 to 2000+ attendees. My strategic prowess ​has been instrumental in driving revenues, consistently achieving annual growth rates of ​15%-30%.

Ex​pertise

I specialize in negotiating optimal contracts and conducting thorough research with ​meticulous attention to detail. I prioritize understanding your area of expertise and unique ​differentiators. By doing so, I source vendors that align seamlessly with your requirements, ​ensuring every aspect of your event is tailored to perfection.

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Consulting

Expert guidance &

actionable strategies.

  • Needs Assessment (objectives, budget, timeline)
  • Developing a comprehensive event strategy aligned ​with the goals (event format, theme, timeline)
  • Budget Optimization (cost estimation, tracking ​expenses to ensure financial goals are met)
  • Vendor and Venue Recommendations (provide expert ​recommendations for vendors, venues, and suppliers ​based on client preferences and budget constraints)
  • Risk Management (identify potential risks and ​develope contingency plans to mitigate them, such as ​weather-related issues, technical failures etc)
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Event Planning

Meticulously orchestrating ​every detail of your event.

  • Venue Selection and Booking (scout, negotiate, and ​secure suitable venues)
  • Vendor Coordination (manage communications and ​contracts with vendors, including caterers, decorators, ​entertainers, and technical support)
  • Logistics Management (transportation, ​accommodation, equipment rentals)
  • Guest Management (Handle RSVPs, guest lists, ​registrations, and attendee communications)
  • Program Development (design event programs, ​agendas, and schedules)
  • Program and Agenda Development (design event ​programs, agendas, and schedules)
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Event Servicing

Delivering flawless event ​execution and management.

  • Event Day Coordination (provide on-site coordination ​and supervision to ensure all event elements run ​smoothly and according to plan)
  • Problem-Solving and Crisis Management (Handle any ​unexpected issues, make quick decisions to minimize ​disruptions)
  • Attendee Support (serve as a point of contact for ​attendees, addressing inquiries, providing assistance)
  • Post-Event Wrap-Up (conduct post-event debriefings, ​gather feedback from clients and attendees, and provide ​comprehensive reports on event outcomes and areas for ​improvement)
  • Post-Event Financial Review (in collaboration with ​your finance department, reconcile & review vendor ​invoices, ensuring accuracy, accountability and ​transparent financial records)
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Consultative Selling

Driving sales and maximizing ​client satisfaction.

  • Client Acquisition (prospecting and generating leads ​through various channels such as cold calling, ​networking events, referrals)
  • Proposal Development (compelling proposals and ​pitches to prospective clients, highlighting the ​company's unique value propositions, services, and ​competitive pricing)
  • Relationship Management (maintaining strong ​relationships with clients, addressing inquiries and ​concerns and fostering long-term partnerships)
  • Strategic Network Building (providing expanded ​opportunities for driving revenue by using a reliable ​network of fellow planners and third-party agencies, ​ensuring mutually beneficial partnerships)
  • Performance Tracking (track analyze sales ​performance metrics such as conversion rates, revenue ​targets, and client satisfaction scores)
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Portfolio & Clients

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Photo Gallery

Northwood Hospitality

Closing Dinner

Fire Chiefs

Appreciation Gala

Baptist Health

Fundraising Gala

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Northwood Hospitality

Annual Conference

Make a Wish

Fundraiser

Habitat for Humanity

Charity Event

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Catamaran

Catamaran Events &

Excursions

Teambuilding ​Activities

Fishing Trips &

Excursions

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Let’s Connect

email

adriana@acadena.us

phone

954 608 8220